Senior Financial Clerk-Typist, PROM #78-915

GENESEE COUNTY HUMAN RESOURCES

COUNTY BUILDING I, BATAVIA, NEW YORK

ANNOUNCES

A PROMOTIONAL EXAMINATION FOR

SENIOR FINANCIAL CLERK-TYPIST, PROM #78-915

SALARY:  $16.51 - $19.08 per hour (2018) Genesee County.  Salary varies in towns, school districts and other Civil Divisions under the jurisdiction of Genesee County Civil Service.

VACANCY: This examination is being held to establish an eligible list to fill future vacancies as they occur.  An eligible may receive only one permanent appointment from this list. Once appointed, there will be a Probationary Period of 8-26 weeks based on performance of duties. During this probationary period the Department Head has the ability to terminate employment, without cause.

ELIGIBLE LIST: ONLY QUALFIED CANDIDATES EMPLOYED WITHIN THE DEPARTMENT OR CIVIL DIVISION WHERE THE VACANCY EXISTS WILL BE CERTIFIED FROM THE ELIGIBLE LIST.

LAST FILING DATE---------------------JANUARY 24, 2018

WRITTEN EXAMINATION DATE------------------------MARCH 3, 2018

MINIMUM QUALIFICATIONS:  Candidates must meet the following requirements on or before the last filing date:

Applicants must be current employees of Genesee County or other municipality or school district within the jurisdiction of Genesee County Civil Service with twelve (12) months of permanent, competitive status, immediately preceding the date of examination in the title of Financial Clerk Typist and must have received a permanent appointment from an eligible list established from an examination which included a typing performance test. Candidates must have continued their above employment through the period leading to the date of appointment from this eligible list. [PLEASE INDICATE ALL RELEVANT EXPERIENCE ON YOUR APPLICATION].

NOTE:  Photo ID will be required on the day of the examination.

CANDIDATES, PLEASE NOTE: It is vital that you submit, with your application, all information necessary to show your qualification for examination.  APPLICATIONS WHICH DO NOT SHOW TRAINING AND/OR EXPERIENCE TO MEET MINIMUM  QUALIFICATIONS WILL BE DISAPPROVED, AND WE WILL NOT REFER TO OTHER APPLICATIONS ON FILE FOR ADDITIONAL INFORMATION.

NOTE – FILING FEES: (The acceptance of your application is dependent upon your following these instructions accurately):

A fee of $20.00 is required for each separately-numbered examination for which you apply. The required fee must accompany your application.  The fee may be submitted in the form of either CASH or CREDIT CARD (if delivered in person), PERSONAL CHECK or MONEY ORDER, (if by mail).  Personal Checks and Money Orders must be payable to the GENESEE COUNTY TREASURER.  Please write the examination number(s) on your personal check or money order.  YOUR APPLICATION FEE WILL NOT BE REFUNDED if you do not meet the requirements for admission to the examination. Compare your qualifications carefully to the requirements stated on the announcement and file only for those examinations for which you are clearly qualified. A waiver of application fee will be allowed if you are receiving unemployment and are primarily responsible for the support of a household.  In addition, a waiver of application fee will be allowed if you are determined eligible for Medicaid, or are receiving Supplemental Security Income payments, or Temporary Assistance for Needy Family assistance or Safety Net Assistance, or are certified Job Training Partnership Act/Workforce Investment Act eligible through a State or local social service agency.  All claims for application fee waiver are subject to verification.  In order for us to verify your eligibility for an application fee waiver, you must complete a “Request for Fee Waiver” form and submit it with your application by the close of business on the Last Filing Date as indicated on the Examination Announcement. The “Request for Fee Waiver” form can be obtained at Genesee County Human Resources, 15 Main Street, Batavia, NY 14020 or from our website, www.co.genesee.ny.us.

TYPICAL WORK ACTIVITIES:

Oversees and classifies a variety of receipts and expenditures, and distributes items according to prescribed procedures;

Assigns work, reviews and records work done, and instructs new employees in office specific financial record keeping activities;

Has charge of entering information regarding financial records in a prescribed manner;

Reviews and checks financial records and reports for arithmetical and clerical accuracy, completeness and proper extension;

Supervises the verifying and accuracy of individual financial record balances including adequate fund balances in budget accounts;

Compiles and prepares labor, material and operational cost records and reports;

Supervises the processing, sorting, indexing, recording and filing of a variety of control records and reports;

Operates computing, calculating, check writing and other office machines;

Is responsible for the preparation of reports from financial records;

Working from rough draft or from data personally developed, types a variety of financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions, and other materials;

Conducts routine correspondence on matters where policies and procedures are well defined;

Answers telephone and gives out routine information or relieves at switchboard.

SUBJECT OF EXAMINATION: A written test is designed to evaluate knowledge, skills, and/or abilities in the following areas:

1.         Arithmetic Computation with Calculator

2.         Name and Number Checking

3.         Office Record Keeping

USE OF A CALCULATOR IS RECOMMENDED FOR THIS EXAMINATION.  QUIET, HAND-HELD, SOLAR OR BATTERY POWERED CALCULATORS ARE PERMITTED.  CELL PHONES OR DEVICES WITH TYPEWRITER KEYBOARDS ARE PROHIBITED.

EXPANDED SUB-TEST DESCRIPTION:

Arithmetic Computation with Calculator-These questions test for the ability to use a calculator to do basic computations. Questions will involve addition, subtraction, multiplication and division. You may also be asked to calculate averages, to use percents, and to round an answer to the nearest whole number. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

Name and Number Checking-These questions test for the ability to distinguish between sets of words, letters, and/or numbers that are almost exactly alike. Material is usually presented in two or three columns, and you will have to determine how the entry in the first column compares with the entry in the second column and possibly the third. You will be instructed to mark your answers according to a designated code provided in the directions.

Office Record Keeping-These questions test your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

A Guide for the Written Test for Higher Level Account Clerical is available at the New York State website:www.cs.ny.gov/testing/localtestguides.cfm. Candidates not having access to a computer or the internet may request copy of the test guide from the municipal civil service office conducting this examination using the contact information found elsewhere on this announcement.

CROSS-FILING:If you have applied for other local government or state examinations, call or write to each civil service agency to make arrangements no later than two weeks before the date of the examinations.  You must notify all local government civil service agencies with whom you have filed an application of the test site at which you wish to take your examinations.  The “Cross-filer Form” for Genesee County can be obtained at Genesee County Human Resources, 15 Main St., Batavia, NY 14020 or from our website, www.co.genesee.ny.us.